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Manual 2 · Chapter 9

Customizing: own fields and checks

Applies to KoonScan version 1.1.1Download this manual (PDF)

Do you want employees to fill in extra details for a function that already exist in SAP (own fields, UDFs), or do you want to check a scan or posting with your own query? You set that up here. The way KoonScan works stays the same; only details and checks are added.

Having an extra field filled in#

For example: the carrier with every receipt, and an inspection code per item.

  1. Go to Administration → Customizing. Next to Function, tap Change 1 and choose the function, for example Receiving (with and without purchase order).
  2. Once per document (such as the carrier)? Tap Add document field 2. Per item (such as an inspection code)? Tap Add line field.
Customizing screen with the functions and add field
  1. You see the own fields that SAP has on this document. Tap the field 3. Grey with "not possible in KoonScan"? That is a time or an image; KoonScan cannot have those filled in.
List of the own fields that SAP has on the document
  1. If you like, change the Label 4: that is what the employee sees. Empty = the description from SAP.
  2. Does the employee always have to fill it in? Switch on Required 5.
  3. Tap Save 6.
Setting up a field with label and required

Making your own check#

For example: an item that is blocked for purchasing in SAP must not be received. A check is a query: if no rows come out, everything is fine; if rows do come out, the check matches.

  1. Administration → Customizing, choose the function, tap Checks and then Add check. Type a Name.
  2. Choose When 2: on every scan, or when posting (once per document).
  3. Choose what happens when the check matches 3: Reject, or Ask to confirm (the employee may then still carry on).
  4. Type the Query (SELECT only) 4, for example select 'Item is blocked for purchasing' as Message from OITM where ItemCode = :item and frozenFor = 'Y'.
  5. Tap Save (then test) 5.
Check screen with when, what happens and the query
  1. Enter a sample 6, for example an item code, and tap Test in SAP 7. KoonScan puts the query in SAP and runs it.
  2. Do you see "Works: …"? Then switch the check on with Check is on 8. Do you see "Not working: …"? Then change the query and test again.
Check testing screen with a sample

What you can use in a query#

Parameter What KoonScan fills in
:item Item code
:batch / :serial Batch or serial number (otherwise empty)
:whs / :bin / :tobin Warehouse, bin location, and when moving the destination bin location
:qty Quantity in the stock unit (a number)
:card Customer or supplier
:docentry The document from SAP being worked on (DocEntry; when picking, the pick list)
:user Employee number in SAP
:function The function, for example receive or pick
:U_… Only when posting: the fields on the document (for example :U_Carrier)