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Manual 2 · Chapter 5

Adding and managing employees

Applies to KoonScan version 1.1.1Download this manual (PDF)

Everyone who works with KoonScan is an employee in SAP with their own PIN. You add someone once; after that they sign in with their name and PIN.

Adding an employee#

  1. Go to Administration → Users.
  2. Tap Add user 2. (At 3 you see the existing users.)
Users screen with the Add user button
  1. Choose the employee 3. You only see active employees from SAP who are not users yet. Is someone missing? Then first create them in SAP (Human Resources → Employee Master Data).
List of employees from SAP
  1. Type a PIN 4 and type it again at Repeat PIN 5. Then give the PIN to the employee in person.
  2. May the employee do everything? Leave Limit rights 6 off. Do you want to choose what they may do? Then switch it on and choose per function Off, All warehouses or Choose warehouses.
  3. Tap Add 7.
Screen with PIN, rights and the Add button

Forgotten PIN, making an administrator or changing rights#

  1. Go to Administration → Users and tap the name. Forgot your PIN? Tap Set PIN 1 and type a new PIN twice.
  2. Making an administrator? Switch on Administrator 2 (an administrator may do everything, including this administration screen).
  3. Want to change rights? Choose per function 3 what the employee may do.
  4. Tap Save 4.
User screen with the buttons Set PIN, Administrator and Save

Branches (only if SAP works with branches)#

Does your company work with several branches in SAP? Then you choose per employee in which branches they may work. Without branches in SAP you do not see this block.

  1. Go to Administration → Users and tap the name. At Branches 1 choose Choose. (All branches is the default.)
  2. Tap the branches where the employee may work 2. A dark button is on.
  3. Tap Save 3.
User with the choice of branches

PIN rules#

By default a PIN is 4 to 8 digits, not as simple as 1111 or 1234, and it never expires. You can make this stricter.

  1. Go to Administration → Settings → group Security and tap PIN: minimum number of digits 1. Choose the number.
  2. Should employees replace their PIN regularly? Tap PIN expires after 2 and choose the number of days.
Settings with the Security group

What may an employee do? (rights)#

Right This lets the employee
Stock Look up stock per item and bin location, print labels, view bin locations, block a batch (with a reason).
Receiving Receive against a purchase order and without a purchase order.
Transfer Move, whole bin, whole batch, transfer requests, put away and replenish.
Picking & delivery Pick and post pick lists, and deliver a sales order without a pick list (Deliver order).
Returns Returns from a customer and to a supplier.
Stock in/out Add or remove stock without a document, with a reason.
Count Do counting tasks and quick count, also via "Stock is wrong" on the stock screens.
Bin locations Block and release bin locations, change attributes, release a blocked batch again.
Production Issue and return components, report finished.
Sales Sell at the counter (delivery and invoice in one go) and make a credit note on a sales invoice. Packing falls under Picking & delivery.
Packaging Post a single pallet exchange at the door (Packaging tile). Packaging with a delivery, goods receipt or return belongs to that document and needs no extra right.