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Manual 3 · Chapter 4

Receiving against a purchase order

Applies to KoonScan version 1.1.1Download this manual (PDF)

A delivery arrives from a supplier. You scan what comes in and post it in SAP as a goods receipt.

Choosing an order#

  1. Tap the Receiving tile.
  2. Scan the order number 2 (for example from the delivery note), or tap the order in the list 3.
Receiving screen with the scan field and the list of open orders

Receiving items and posting#

  1. Scan the item 3. Scanning it again adds one more. Scanning a whole box counts in boxes.
  2. Is the quantity right? Change it with − and + 4, or tap the number and type it. Open: … fills in everything that is still open in one go.
  3. Check the bin location 5. Put it somewhere else? Then scan that bin location. For a batch item: scan or type the batch.
  4. At the bottom, tap Add 6. Do steps 3 to 6 for every item.
Receipt line with item, quantity, bin location and the Add button
  1. Everything scanned? Tap Post 7 (with an item on screen it briefly says "Post (1)", otherwise "Post to SAP").
  2. Not finished yet? Tap Back at the top left 8: your work is kept.
Receipt screen with the Post button and the back button
  1. Check what is being posted and tap Post to SAP 9.
Posting window with the Post to SAP button
  1. Done: the receipt is in SAP. Tap Next order 10, or print labels straight away with Print labels.
Screen after the receipt with Next order and Print labels

Taking photos (for example of damage)#

Did something arrive broken? Take a photo. The photo goes to SAP with the posting, as an attachment to the receipt. This also works for a receipt without a purchase order and for returns.

  1. First scan at least one item. Then tap the camera 1 at the top right. The number on it is the number of photos.
Camera icon at the top right with the number of photos
  1. Tap Take photo 2.
Photos screen with the Take photo button
  1. Aim the camera at the damage and tap Take photo 3.
Camera aimed at the damage
  1. The photo is now in the list 4. Another photo? Tap Take photo again. Did it go wrong? Tap Remove 5.
  2. Tap Close and post as usual with Post to SAP. The posting panel says how many photos go with it.
List of photos taken with the Remove button

Entering extra details#

Has your administrator set up extra fields (for example the carrier or an inspection code)? Then you fill them in in KoonScan; they go to SAP with the posting. This works the same way for every function.

  1. Details of the whole document (once): tap the button with the form 1 at the top right. Is there a ! on it? Then something still has to be filled in.
Button with the form at the top right for the details of the document
  1. Fill in the fields 2. A field marked "required" must be filled in. Tap Done 3.
Form with fields and the Done button
  1. Details per item: the item card has Extra details. Tap Change 3, fill them in and tap Done. The values stay for the next scans of the same item.
Item card with Extra details and the Change button

A message from a custom check#

Your administrator can set up custom checks, for example "item blocked for purchasing". There are two kinds:

  1. Please note with Continue anyway 1: read the message. Is it right after all? Tap Continue anyway; that goes in the log with your name. Otherwise: Cancel.
  2. A red message without Continue anyway: this is not allowed; the scan or posting does not go ahead. Does it say "Check … is not working; please tell your administrator"? Then tell the administrator; your work is kept.
Message from a custom check with the Continue anyway and Cancel buttons